Full Time
Legal Assistant/ Paralegal
Job Responsibilities:
Enhances attorney effectiveness by providing information-management support; representing the attorney to clients and others. Maintains a professional appearance and demeanor while dealing with clients.
Job Duties:
- Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.
- Provides administrative support to one or more attorneys.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinates case preparation.
- Conserves attorneys’ time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafts letters and documents; collects and analyzes information; initiates telecommunications; organizes client conferences, and attorney meetings; schedules couriers, court reporters, expert witnesses, and other special functions; coordinates preparation of charts, graphs, and other courtroom visuals; prepares expense reports.
- Maintains attorney calendar by planning and scheduling conferences, teleconferences, depositions, and travel; records and monitors court appearance dates, pleadings, and filing requirements; monitors evidence-gathering; anticipates changes in litigation or transaction preparation requirements.
- Represents attorneys by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorneys.
- Generates revenue by documenting and inputting attorney billable time and reimbursable expenses; prepares invoices; collects payments.
- Maintains client confidence by keeping client/attorney information confidential.
- Provides historical reference by developing and utilizing filing and retrieval systems; records meeting discussions; maintains transcripts; documents and maintains evidence.
- Updates job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks and participating in professional organizations.
- Any other duties as assigned.
Skills and Qualifications:
- Documentation Skills
- Meeting Planning
- Telephone Skills
- Office Experience – General, PC Proficiency (Microsoft Office, Adobe, Time Matters), Verbal Communication, Internal Communications, Dependability, Professionalism, Client Relationships, Confidentiality
- Team Player – works well with other staff.
Applicants must have a minimum of a High School Diploma or GED equivalent, No criminal history, professional appearance, professional phone etiquette, and professional demeanor. Successful applicants must be able to pass a criminal background check, typing test and technical test.